Introduction
Welcome to the official eLibrary of the Department of Biological Science, Chukwuemeka Odumegwu Ojukwu University (COOU).
This Privacy Policy explains how we collect, use, store, and protect information from users who access and use our library resources, both online and offline.
By using our eLibrary, you agree to the terms of this policy.
1. Information We Collect
We collect only the information necessary to provide secure and personalized access to our eLibrary and related services. This may include:
- Account details such as name, username, email, and password (for registered users).
- Usage data including login times, downloaded documents, and search history (for improving user experience).
- Technical data such as device type, browser, and IP address for security and performance optimization.
We do not collect sensitive personal information beyond what is required for access and academic use.
2. How We Use Your Information
Your information is used strictly for academic and administrative purposes, including:
- To verify user identity and provide controlled access to resources.
- To improve the organization, functionality, and content of our eLibrary.
- To track resource usage and ensure fair and ethical access.
- To communicate with authorized users about library updates, maintenance, or policy changes.
We do not sell, share, or rent user data to any third party.
3. Account Security
All users are responsible for keeping their login credentials (username and password) confidential.
Our system uses secure encryption methods and restricted backend access to protect stored data.
If any suspicious activity is detected, the administrator reserves the right to temporarily suspend or review the affected account for security reasons.
4. Cookies and Tracking
Our eLibrary platform may use cookies to:
- Keep you logged in during sessions
- Remember your preferences
- Analyze site traffic and performance
Cookies do not store personal data and can be disabled through your browser settings, though doing so may affect functionality.
5. Data Access and Control
Registered users can:
- Request to review or update their profile details
- Request that their data be deleted from our records (subject to administrative approval)
To make such requests, please contact the Department eLibrary Administrator using the contact details below.
6. Data Retention
User data is retained only for as long as necessary to provide library access or as required by university regulations.
Once a student graduates or loses access privileges, their account may be archived or deleted after a specific period.
7. Third-Party Tools
Our eLibrary may integrate secure third-party tools such as Document Library Pro and other WordPress extensions.
These tools are used solely for managing and displaying academic resources.
Each third-party service adheres to its own privacy and security policies, which are consistent with our institutional standards.
8. Sharing and Downloading Resources
All downloadable or shareable materials from our eLibrary are for academic use only.
Users are strictly prohibited from distributing or republishing documents outside the institution without authorization from the department.
9. Changes to This Policy
The Department of Biological Science reserves the right to update or revise this Privacy Policy as needed.
Users will be notified of any major changes through the eLibrary homepage or official communication channels.
